SUBJECT: Human Resource Management (sorry but I could not find HRM in the subject area therefore had to use “Application essay” in it)
Instructions for the assignment are mentioned below:
Detailed Interview Plan:
This assignment is worth 5 Beyond Bond points in the “Industry Project” category if you submit a reflection piece to Beyond Bond after completing the paper.
As a business owner, manager, or supervisor, you will undoubtedly be called upon to interview job candidates as part of the hiring process. The purpose of this assignment is to build your ability to plan to conduct a properly structured interview using the questioning techniques that research has shown are most effective. This skill may be one of the most useful you will derive from this subject. As a side benefit, learning more about interview practices and question types should enable you to perform better when you are an interviewee seeking a job in the future.
In order to evaluate a candidate for hiring, you first need to understand the job. For this reason, your first task for the Detailed Interview Plan assignment is to choose a job for which to write an interview and obtain or write a job analysis/position description for that job. This document will identify the duties of the job as well as the knowledge, skills, abilities, and other attributes needed for success. One good source of job analyses is ONET (https://www.onetonline.org/), though you are welcome to find a job analysis from another source as well, so long as it is reasonably detailed. Some job ads include enough of a job description to serve this purpose. If possible, choose a job with which you are familiar, perhaps because you or a family member has held or supervised a job of that type. Alternatively, choose a job you hope to obtain after graduation so you can learn more about it and anticipate the kinds of interview questions you may be asked in the future.
Suppose you choose the job of financial analyst from ONET. Click on Details to get the most information about the job. Copy and save the brief job summary (for financial analyst, this is “Conduct quantitative analyses of information affecting investment programs of public or private institutions.” Also copy and save the complete list of tasks (e.g. “Draw charts and graphs, using computer spreadsheets, to illustrate technical reports.; Inform investment decisions by analyzing financial information to forecast business, industry, or economic conditions; Monitor developments in the fields of industrial technology, business, finance, and economic theory…”). You may then use your judgment or any other information to hand to edit or change this list of tasks to better suit a specific job, e.g. entry level financial analyst at a bank, who may not do some of these tasks but may do others not listed on ONET. Attach your version of the job analysis (summary and list of tasks) to your interview plan. I cannot evaluate your interview plan without knowing the job at which it is targeted, and you cannot write sensible questions without knowing the job. Also take a look at the ONET list of tools and technology for the job, as it will give you some ideas about what the job holder needs to know. Much of the rest of the ONet job data is “generic,” meaning that all jobs in the whole system were rated on the same list of broad skills. DO NOT attach this material. Look it over for useful insights, but be aware very generic skills such as “knowledge of law and government, knowledge of communications and media” etc. are not likely to be useful to you in preparing interview questions for your specific job.
Your second task is to identify the key behaviour/skill dimensions you wish to assess in the interview, based on the job analysis and some logical thinking on your part. You need not assess ALL needed KSAAs via interview. For instance, for a clerical job, typing skill would best be evaluated by a typing test rather than by asking questions about typing. But there will be other attributes in the same job that might be good targets for interview questions, such as managing time and priorities, attending to detail, working well with others, and working quickly and consistently. Be very clear on exactly what KSAAs you are attempting to assess in the interview. Apply your common sense to the job analysis to derive these dimensions and explain what they mean. See iLearn material on Behaviour Description Interviewing or check the book on Behaviour Description Interviewing by Janz, Hellervik, and Gillmore on reserve in the library for examples of how to identify and write behavioural dimensions.
Your third task is to write at least three questions for each behavioural dimension you wish to assess. Most of your questions will be behaviour description or situational questions, as discussed extensively in class.
Organise your questions by behavioural dimension into a complete interview plan/template which may also include a few other questions you need to ask (e.g. warm up, stage setting, or factual/background questions) to conduct the interview from start to finish. There is a slide in the selection lecture that advises on different parts of the interview. See also the examples from the Janz book. Assume you will have access to candidates’ resumes prior to the interview. Therefore, there is no need to ask interview questions like “do you have a degree” or “where have your worked before.”
When you format your interview plan, leave room for the interviewer to take notes.
Finally, a good interview plan will include some guidance to the interviewer about what good vs poor answers look like, and provide a means of rating/evaluating each dimension and the candidate as a whole.
(Only reference if you’ve borrowed or adapted some of the questions from another source. Though I’d like you to write a lot of your own too. Don’t think in terms of pages for this assignment, think of how many dimensions it takes to cover what you need to learn about an applicant for this job in the interview, and writing 3 questions per dimension. Plus ratings. If you leave space for notes, it may be longer, though the actual number of words might not be huge.)
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