Introduction
education is an important aspect in the modern society. Young people are encouraged to ensure that they get educated with an aim of bettering their future lives (Darlon, 2007). However, it has been noted that adolescent withdrawal from school has become a matter of concern lately. Many young people have chosen to leave school without having completed their educational goals (Hudley & Gottfried, 2008). This education promotion project was meant to discourage the adolescents from withdrawing from school. The adolescents should change their negative attitude towards education and see it as an opportunity for them to ensure that they lay the ground for a better future (Christenbury, 2009). This paper will look at the various issues of the educational promotion project including timeline, cost, funding, evaluation, and ethics.
Timeline
The development of a timeline is critical as it will ensure that the education promotional project is on track. Timeline is particularly important when one is planning an event. They enable the event planners to work backwards from the date when the event has to occur (Kendrick & Project Management Institute, 2010). In this case, the planners are able to provide a schedule for the various activities that have to be accomplished before the project is completed as scheduled. It is important to give team members a reasonable timeframe to complete their parts in the project. This educational promotional project will involve various stakeholders and will take about four months before its completion. The timeline for the whole project can be represented as shown below:
Activity
Responsibility
Start date
End date
Plan Writing
Develop strategies that are sensitive to the adolescents. Individual skills and knowledge of the adolescents should be incorporated in the project. Develop activities that will ensure adolescent participation in the project.
1st Nov. 2012
15th Nov. 2012
Development of key messages
Key messages are critical in this message. The concerned stakeholders will take time to develop key messages that will ensure that the project attains its stipulated goals.
16th Nov. 2012
30th Nov. 2012
Resourcing
Financial and human resources will be critical to this project.
1st Nov. 2012
30th Nov. 2012
Communication
This aspect will be achieved through community events, home visits, and school visits. Respected members of the community should be identified to deliver some of the news about the project. The media and other forms of advertisement will be used to popularise the project.
1st Dec. 2012
15th Dec. 2012
Project implementation
Implementing the project as stipulated
16th Dec. 2012
21st Feb. 2013
Project evaluation
An evaluation survey
22nd Feb. 2013
28th Feb. 2013
Cost Budget
This will provide an itemised budget for the project. The project is estimated at a cost of $100,000. The budget component for the project will appear as shown below:
BUDGET COMPONENT
Cost per unit
Number of units
Totals in $
Project establishment
Consultation on program design
1000
1000
Planning costs
5000
5000
Promotion and marketing
Promotional items
5000
5000
Advertising
5000
5000
Printing
2000
2000
Posters, fliers, and leaflets
1000
1000
Event costs
Venue hire
5000
5000
Catering
10000
10000
Rubbish removal and cleaning
2000
2000
Insurance cover for hired personnel
5000
5000
Administration costs
Travel
5000
5000
Office hire
500 per month
4
2000
Telephone costs
500
500
Stationery
500
500
Project evaluation
Conducting an evaluation survey
5000
5000
Asset costs
Computers
250
3
750
Hire of a photocopier and printer
250
250
Salary costs
The project administrator
3750 per month
4
15,000
Two assistant project administrators
2500 per month for each assistant
4
20,000
Allowances
5000
5000
Contingency
Contingency provision
5000
TATAL
100,000
Funding budget
This budget will be critical in ensuring that funding sources of the project are properly tracked. It will also be critical in tracking the actual costs for the project. The funding budget will be illustrated as shown below:
Income
Amount
Expenditure
Amount
Local Community Campaign Funding
20000
Project establishment
6000
The government
20000
Promotion and marketing
13000
The Rockefeller Foundation
60000
Event costs
22000
Donation- some venues like schools were free
_
Administration costs
8000
Project evaluation
5000
Asset cost
1000
Salary costs
40000
Contingency
5000
Total
100000
Total
100000
Evaluation
The project’s chief goal is to create awareness among the adolescents about the risk factors associated with school disengagement. The project will also aim at improving the perception that adolescents have on education. It has been noted that many adolescents are disengaged from education (Kristjiana & Sigrun, 2012). This project will encourage the adolescents to adopt a positive attitude towards schooling. This will ensure that the adolescents are willing to get education (Osler, 2008).
This educational project’s main objective is to enhance the achievement of the stipulated goals of the project. One of the objectives is that, when this project will be completed, most adolescents will be engaged in educational activities. The other objective is that, one year after the project, the number of adolescents enrolling in schools will register a considerable increase. In addition, it is expected that the number of adolescents disengaged in education will drastically drop. In the evaluation of these objectives, there was an increase in the number of adolescents engaged in educational activities. This was illustrated by a reduction in the number of those adolescents who were disengaged in education. If this trend continues, it is expected that adolescents enrolling for school will tremendously increase.
The success of the project will be measured in various ways. In the first place, the target audience will be asked questions to evaluate how they rate the project. The adolescents, teachers, parents, and guardians will be asked to register their views on the project (Nata, 2007). This will be captured in a questionnaire form distributed to the target groups. In addition, a review of the whole project will be conducted and a report compiled. The evaluation survey will be done in one week upon completion of the project.
After the completion of the project, a report will be submitted to the sponsors of the project. This report will be open to anyone who would wish to establish a similar or related project in the community. All stakeholders who participated in the project will get a copy of the report (Thomas, 2011).
Ethics
Ethics is a critical consideration in any undertaking. Ethics refer to the principles that standardize behaviour. Ethical standards are known to boost the acceptability of any undertaking by guarding the interests of various stakeholders (Quigley, 2008). In undertaking the educational project, the interests of the sponsors, the community, adolescents, and other stakeholders will be guarded. On the issue of anonymity, the project will ensure that the participants in the project remain anonymous (Dinsmore & Cabanis-Brewin, 2011). The project will also ensure that confidentiality is observed, and no information from the participants will be divulged to any other third party. In addition, participants will not be cheated into taking part in the project. The aims and objectives of the project will be clearly articulated to enable participants make an informed decision regarding the project.
It is also unethical to force participants to take part in any project. In this regard, this project will let the participants make their free choice on whether to participate in the project or not (Kirst-Ashman & Hull, 2012). Therefore, consent forms will be distributed to allow the participants to make informed choices regarding their participation in the project. For children who are under age, their parents and/or guardians will give consent on their behalf. All participants will be assured of their guarded interests while taking part in the project.
Conclusion
This project is set to be accomplished in four months starting from November of this year. Therefore, this project will be finalised in the month of February next year. There are critical aspects to the project including the timeline, cost budget, funding budget, and evaluation of the project outcome. The project is scheduled to take four months. However, the evaluation will continue for a long time after the completion of the project. The project is estimated to cost about $100,000. The main funding for the project will be sourced from three sponsors. Nonetheless, the Rockefeller Foundation will be the main sponsor of the project contributing over 60 per cent of the budget cost. Other sponsors include the government and the Local Community Campaign Funding. Each of these sponsors will contribute 20 per cent of the total budget. In addition, some donations will be considered such as having some venues like schools for free. There are also some stakeholders who will volunteer their services and time for the project.
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