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System to Brew Coffee Shop Beverages in the Office

Ms. Ann Pagnotta,
Sales Manager,
Maxima Brewing Systems,
1849 Alum Creek drive,
OH 43207.
System to Brew Coffee Shop Beverages in the Office
We seek to know how much a system that fulfills the details below will cost, the warranty offered for such a system and the installation requirement such as plumbing needs if any to serve 25 office staffs.
The installed system must offer coffee shop quality freshly brewed coffee.            It would be appropriate if the brewing system offers other drinks besides coffee like hot chocolate and tea. Additionally, the system should make authentic milk foam naturally as a prerequisite for cappuccino.
Please consider providing information about maintenance and servicing of the system. In maintenance, indicate the routine requirements for cleaning and the ease of cleaning the system. Additionally show how long the machine can run before it requires a periodic servicing of parts. The ease of use of the machine is also important; therefore, inform us if additional user training is required to make our staffs conversant with the operations of the machine.
Include billing configuration information in your reply; we seek to know how the system can handle rations for each staff. We have different staff cadres and would like to have a system that can offer different billing rates for different staff. We also need to know if the system allows separate billing rates for different kinds of beverages and different quantities of each beverage type.
In addition to knowing if the system has a billing provision, we also ask if the system has a payment system that can allow use of coins to offer pre-paid billing service. Therefore, indicate the configuration of the billing mechanism of the system and the total and optimal operation capacities that the system can handle.
I look forward to hearing from you within two weeks.
Yours faithfully,
Ms. Isabella Cervantes,
Convention Services,
Caesars Palace,
257 Palace drive,
Las Vegas,
NV 87551
Meeting at Caesars Palace, Las Vegas
Software.com would be grateful if you provide us with information concerning your company’s ability to offer conference location and accommodation facility for our staffs. We will be hosting a four-day combination of conference/vacation/retreat and are seeking a convenient spectacular location.
Software.com wishes to obtain the most favorable hosting package for the four day event; therefore a written reply letter will form a permanent formal record of this hosting package investigation.
Please provide information on your ability to offer 80 rooms and at least 3 conference rooms, with a sitting capacity of 25 people or more, for one and a half days. Our company CEO will host a banquet of 125 people in on one evening of the four day period and we are seeking a special package for the banquet as the main event.
Indicate the suitable period for your company to offer the above-mentioned services and offer separate information packages for the period, April 20-24 and July 10-14 respectively.
Given the details above, please provide your room rates, conference facility rates together with all additional offers and packages such as entertainment options for families. Software.com is aware that one of the periods is an off-peak season for your industry; kindly indicate whether you can offer a good room rate if the booking lies in this period.
Please reply to our request before December 2 to allow us to compile a report of our investigation by December 3. We look forward to hearing from you.
Yours faithfully,
Expression of Interest
            Thank you for your interest in using our sporting facilities for your company’s annual general party. Your request letter indicated that you wish to hold a family fun day for your staff’s families estimated to be 200 people in total and an additional guest list of 60 people. You also wished to obtain exclusive rights of usage of the sporting facilities during your booked time and a permission grant to erect temporary structures and provide outside catering services for your guests and families.
In your detailed explanation of temporary shelter structures, you specified that all structures will be movable after assemblage and will not require ground stability reinforcement, noting that you will use canvas cover the ground cover in the designated serving and eating areas to avoid spills to the turf. You also specified several measures that will substantially reduce chances of your event interfering with the schools learning environment such as fencing off non-access areas at your own costs.
Kindly accept our decline of your request for the following reasons arrived at after a staff meeting held to debate on your expression of interest letter.
The period referred to in your expression coincides with our school examination period and therefore your event is likely to interfere with the overall psychological preparedness of our students. Secondly, your request comes at a time when we conclude our grounds maintenance exercise that requires a hibernation period of at least 7 days before allowing any use. Finally, the reimbursement quoted in your request for the permission to use our grounds is not in agreement with the associated costs the institution shall incur in addition to the opportunity costs of the event.
We therefore cannot grant you permission to use our grounds and sincerely hope you understand the reasons explained herein.

A Proposal to Establish Restaurant Unit within the Company Premises (Guffey 31-34)
Company employees are using up more of their break times to find food and refreshments from outside the company. According to the annual employee appraisal for 2010, 75 out of the total 112 subordinate employees seek their lunch outside the company premises.
Establishment of a restaurant unit at the company will eliminate the need for employees to seek out of company food outside the premise, result to more free time for employees that translates to better job performance. Internal provision of meals offers an opportunity for the company to subsidize meal prices for employees and foster a sense of importance that eventually manifests in the job performance.
A single facility offering meals and refreshment within the company will act as a meeting point for employees from different departments, improve bonding, act as an avenue for tacit knowledge exchange and allow promote organization learning as a social meeting place.
A communal catering facility serves as a mild dispute resolution avenue, eliminates the buildup of staff aggressions towards each other that may otherwise build up secretly. The facility may also be used for conducting informal company meetings between supervisors and subordinate staffs since it is an informal setting; does not intimidate subordinate staffs. The restaurant unit is a failsafe way of growing the company brand and provides an avenue to entrench company values to its staffs through demonstration of best management practices on a semi-autonomous unit that staffs enjoy equal access.
The company’s last board meeting recognized the need for the company to have a more visible social responsibility and a restaurant unit might offer charitable donations to the community in terms of meals and internship trainings.
In this year’s, board meeting kindly vote in favor of the establishment of a staff restaurant to demonstrate that you concur with the points outlined above.

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