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Flexible Work Arrangement Proposal

Flexible Work Arrangement Proposal
Length of time with company:
Phone:
E-mail:
Proposal
[Type your proposal.]
[Write a simple sentence, as in “I propose to begin working from home two days each week.” It is best foryour new work arrangementto be a “pilot,” or experiment, in order to give everyone a sense that the arrangement is measurable and relatively riskfree. If your work arrangement will be a pilot, include that fact here.]
Duration of pilot (if applicable)
[If you are proposing a pilot, suggest a duration for it.]
[Pilots usually last anywhere from three to six months.]
Schedule
[Outline the schedule you’re proposing for your work arrangement.]
[Be clear and concise about which days you’ll be working where. Most telecommuters plan to spend at least one day in the office, even if they consider themselves full-time teleworkers.]
Allocation of tasks
[List tasks and where you’ll perform them.]
[Include all the tasks that make up your job. Which tasks could be done on a reduced schedule? Which could be done from home? Which demand face-to-face time with colleagues or customers? Which would have to be reassigned to someone else or redesigned?]
Benefits to company
[List benefits to the company.]
[Will your new work arrangement help to accomplish the organization’s goals? Will you save commute time? Work more effectively? Be better able to concentrate? Could you actually be more accessible (as opposed to being out for meetings or coffee breaks)? Can you foresee any increase in your ability to serve customers? Will your new work arrangementaffect coverage and make more hours available for customers? Do you expect to produce more or better work?]
Business goals and objectives
[List measurable goals for this work arrangement.]
[Take what you’ve said about positive effects and turn each sentence into a real and measurable business goal. To make sure the goal ismeasurable, ask yourself, “How will we know when this happens?”]
Effect on other employees
[Describe the effect that the work arrangement will have on other employees.]
[How will your new arrangement affect others? Will any staff meetings have to be rescheduled? Will any coworkers’ schedules be affected? Will others have to adjusttheir work schedules to coincide with your schedule? Will support staff be available when you need them? Will your new work arrangementadd to their work?]
Communication
[List the means of communicating with you under this work arrangement.]
[Will communication need special planning? How much of your communication with colleagues, management, and customers is face-to-face? How will your new arrangement affect face-to-face communication? How will people reach you? How long will it take themto reach you during an urgent situation? How will you know when a situationis urgent?]
Support needed from the office
[List the support you will need from your office assistant.]
[Do you anticipate needing usual support from your office assistant at the central office or needing more support?]
Description of home office
[Describe your home office, including security.]
[As you describe your office, its location, its privacy, and so on, include plans for maintaining office security (for example, a lock on your office door, cabinets bolted to the floor, restricted family access, an easily accessible fire extinguisher, secure windows). If data security is a concern, you may want to include plans for locking file drawers, having a shredder, backing up files, having antivirus software, and so on.]
Required equipment
equipment you will need to add to your home office.]
[Will your company need to provide you with any additional equipment? Is your home office already set up so that you can access your company’s network? Will you need a fax machine? Will you need another phone line?]
Cost estimate
[List the cost of the equipment.]
[What will any necessary additional equipment mentioned above cost?]
Evaluation plan
[Describe the proposed evaluation of this arrangement.]
[How and when will you and your supervisor evaluate your new workarrangement? What questions will be key to the evaluation?
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